CASE STUDY

Supply Chain Transparency – Supply Chain Visibility

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Industry

Healthcare

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Ecosystem

SAP Financial SCM, Infor

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Metrics

2/3 savings in the procurement process
100% visibility and transparency on supplier-inventory processes
100% digitalization without manual interventions

Business Case

A Healthcare organization, managing numerous vendors across different procurement groups, is consolidating its procurement operations into a single strategic unit. The company requires a solution to streamline supplier management, enhance contract visibility, and improve collaboration with suppliers, all while ensuring compliance and reducing manual efforts.

Key challenges include simplifying Supplier onboarding, Managing contracts and compliance, Assessing and negotiating commodity prices, and Maintaining optimal inventory levels with minimal reliance on manual tasks like emails and spreadsheets.

The organization aims to reduce redundancy, fully leverage its scale, and improve decision-making across its procurement operations.

Solution Provided

UCBOS introduced a comprehensive Supplier Self-Onboarding Portal, simplifying the onboarding process with self-service forms tailored to business-specific needs. These forms include automated validation checks, ensuring compliance and accuracy while significantly reducing the manual labor typically involved in managing onboarding via emails and spreadsheets.

Additionally, UCBOS implemented an integrated Commodity Price Assessment & Negotiation tool that tracks market prices, validates supplier pricing, and facilitates seamless negotiation processes. This feature ensures price competitiveness and transparency, giving the organization confidence in its procurement decisions.

The solution also features VMI Coordination, enabling the organization to track shipped units, maintain optimal inventory thresholds, and send automated alerts to suppliers. This ensures efficient inventory management and prevents supply chain disruptions.

With UCBOS’s Zero Code platform, the healthcare organization can manage these tasks effortlessly without requiring technical expertise, leading to streamlined procurement processes and enhanced compliance.

Outcome

The healthcare organization saw marked improvements in efficiency and cost savings after implementing UCBOS’s solution. The Supplier Self-Onboarding Portal greatly reduced the time and effort required to onboard new suppliers, while automated validation ensured compliance across the process. The Commodity Price Assessment tool helped the organization secure better deals by validating pricing and improving supplier negotiations.

The VMI Coordination feature allowed for real-time inventory tracking and timely communication with suppliers, ensuring optimal stock levels and preventing disruptions. Overall, the organization achieved full digitalization of its procurement system, eliminating manual interventions and optimizing its fulfillment cycle.

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